What is the Role of our School Board?
The seven-member Whitesboro ISD Board of Trustees is our district's policy-making body. While it is comprised of individuals, it acts officially only as a group. The WISD Board works with the Superintendent and staff to set the direction of the school district with the education and well being of school children as its primary focus. The Board members are elected at-large by the citizens in WISD to three-year, staggered terms. They not only represent the public, but also translate the needs of students into policies, goals and strategies that reflect the standards and values of the community.
Responsibilities include, but are not limited to: hiring and evaluating the Superintendent; approving the district's budget; establishing goals and evaluating results; levying taxes and issuing bonds; ordering elections; and communicating with the community.
When Does the Board Meet?
Regular meetings of the Board are held on the second Monday of each month at 7:00 p.m. in the Hayes Primary School Cafetorium, 115 Fourth Street, Whitesboro, TX 76273; occasionally circumstances necessitate this date and time to be changed. Special and emergency meetings, workshops and public hearings are scheduled as needed and are posted at the same sites as the regular meeting agendas - the Administration Building and each school building. In addition, agendas are sent to the media.
Who Determines What is on the Agenda?
In consultation with the Board president, the Superintendent prepares the agenda for all meetings of the Board. Individual Board members may request that a subject be included on the agenda for a particular meeting. The agenda must be set and posted 72 hours prior to a meeting. Notice of all meetings shall provide for the possibility of a closed session during an open meeting as provided by law.
How are Board Meetings Conducted?
Parliamentary procedures are observed as found in Robert's Rules of Order. Discussion of an agenda item is addressed to the President of the Board and the entire board membership and is directed solely to the business currently under deliberation. The Board president will halt discussion that does not apply to the business before the Board and will also keep discussion within reasonable time limits. A quorum of the Board (four members) is needed to take action.
Who Can Attend School Board Meetings?
Citizens are welcome and encouraged to attend all school board meetings. If unable to attend the meetings, citizens are welcome to read about board action in the local newspaper or by requesting a copy of the minutes through the central office. Minutes are not official until approved at the following regular meeting of the Board.
During a meeting, there are legally specified circumstances that call for an adjournment to closed session for discussion and consideration. These circumstances include personnel matters, land acquisitions or sales, legal consultation, and student or employee hearings. All votes, however, are taken in public.
Public participation at board meetings is limited to the open forum portions of regular meetings and public hearing agenda items. The audience shall not, at any other time during a board meeting, enter into discussion or debate on matters being considered by the school board.
Individuals who have questions, concerns, or suggestions should first contact the teacher or school administrator. Matters not resolved satisfactorily at the campus level should then be brought to the district administrator who oversees that program and then finally to the Superintendent prior to a forum with the Board.
How Can a Citizen Address the Board?
Citizens may request to speak before the Board of Trustees in open forum by registering with the Superintendent's administrative assistant before the meeting begins. This may be done in person at the meeting site.
Those addressing the Board are asked to adhere to a five-minute limit. The speaker should identify his or her name and residential address, group affiliation (if any), and make a brief presentation with an identified solution if one is sought. Remarks should be addressed to the Board as a whole.
Groups of more than five people who wish to speak on one topic are asked to appoint a spokesperson to present the groups' views to the Board. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Board shall not deliberate or decide regarding any subject that is not included on the agenda posted with notice of the meeting.
Complaints and concerns for which other resolution channels are provided shall be directed through those channels. The presiding officer or designee shall determine whether a person who wishes to address the Board has attempted to solve a matter administratively. If not, the person shall be directed to the appropriate policy to seek resolution before bringing the matter to the Board at a subsequent meeting.
Individuals who wish to be placed on the agenda to present specific concerns or suggestions to the Board during regular or special meetings must direct the request to the Office of the Superintendent no later than noon on the Tuesday prior to the specified meeting.
If you have other questions or would like more information concerning Board meetings or procedures, please contact the Superintendent's Office at 903-564-4200.
The Board shall not tolerate disruption of the meeting by members of the audience. If, after at least one warning from the presiding officer, any person continues to disrupt the meeting by his or her words or actions, the presiding officer shall request assistance from law enforcement officials to have the person removed from the meeting.
Thank you for your interest and involvement in education and in the Whitesboro ISD.